Short-Term Rentals subcommittee — April 20 agenda

Friday, April 20, 2018
10 a.m.
Land Use Room, Town Hall

 

Planning Board April 17 meeting — agenda

Agenda

April 17, 6 p.m.
Auditorium

Approve meeting minutes:

Public Hearing:

Notice is hereby pursuant to the provisions of Chapter 40A, Section 5 of the Massachusetts General Laws that the Lenox Planning Board will hold a public hearing for a proposed amendment to the Lenox Zoning Bylaw entitled the “Short-Term Rental of Private Homes”. The hearing will take place on Tuesday, April 17th, at Lenox Town Hall, 6 Walker Street, Lenox at 6:00 PM. Draft copies of the proposed “Short-Term Rental of Private Homes” Bylaw are available at the office of the Lenox Town Clerk during regular business office hours, between 8:30 a.m. and 4:00 p.m. Monday through Friday and on the Town of Lenox website 24/7: www.townoflenox.com.

       The bylaw also is online here

Short-Term Rentals:

Recreational Marijuana

  • Review and agree on timeline to develop Recreational Marijuana bylaw for November Town Meeting vote.

Jan 9 Planning Board Meeting & Materials

6 p.m.
Town Hall
Land Use Room

    • Minutes: Approve minutes for Dec. 11, 2017 — 12112017 (PDF)

 

    • Chestnut Lane: Continued discussion regarding Chestnut Lane; vote on and if approved, sign certificate of performance; get update on recommended name and number of street address and vote if necessary.In June 2016, the Planning Board endorsed a Form A for property on Chestnut Lane held by the Macalin Realty Trust. This endorsement was with a covenant for the restoration of the road. They have since restored the road, and require a certificate of performance from the Planning Board. In December, the Planning Board had a site visit inspect the road to ensure it has been constructed in accordance with the covenant. At tonight’s meeting, they will vote to and if agreed, sign the certificate of performance. Materials related to this project are on file with the Town Clerk at Town Hall, 6 Walker St., Lenox, and can be reviewed during scheduled business hours.
    • Form A plan for Mass. Audubon

The Applicant seeks to develop nine (9) single family homes on 9.5 acres under Sections 3.4 and 9.7 of the Lenox Zoning Bylaw: “Special Permits” and “Open Space Flexible Development”. The Application and supporting materials are available for review at the office of Town Clerk in Lenox Town Hall between the hours of 8:30 AM and 4:00 PM and on the Town website 24/7.

  • Update: Recreational Marijuana
    • State regulations recently issued
    • Possible federal actions
    • Work plan to Nov. Town Meeting / review re calendar for the year leading up to May and Nov. town meetings
  • Update on Short-Term Rentals
    • Next Community Forum is Jan. 20, 10 a.m.
    • Only one more week to take survey
    • New webpage
    • Update on presentation to Select Board
    • Update on meeting with Rep. Pignatelli
    • Review timeline including possible days for one or two 1/2-day sessions with Planning Board to review all community input and if decided, begin work on policy options / review re calendar for the year leading up to Many and Nov. town meetings
  • Update on Master Plan
    • Discuss first draft or work plan if completed in time
  • Discuss agenda items for next meeting: Jan. 23

Sept. 11 — Short Term Rentals Subcommittee — Agenda and Materials

Meeting of the Planning Board’s Short Term Rentals Subcommittee
Monday, Sept. 11
1:30 p.m.
Location: Lenox Town Hall — Superintendent’s Conference Room, 2nd Floor

Agenda: [Printable PDF of Sept. 11 Agenda]

Planning Board Aug. 29 Meeting and Materials

TOWN OF LENOX
PLANNING BOARD
6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA  [8-29-2017 Agenda Printable PDF]
Tuesday, August 29, 2017
6 p.m
Location: Land Use Room, Town Hall

1. Minutes — Review and vote on minutes for Aug. 8 and Aug. 22, 2017 meeting.

***

2. Citizen Open Forum — Citizens may request to speak on any topic or as part of the Board’s discussion of a particular agenda item, with approval of the chair.

***

3. Review conceptual plan for project at 241 Walker Street — [Rescheduled from 8/22 meeting, which was cancelled; pending confirmation of attendance.] LD Builders is proposing a project 241 Walker Street under the Zoning Bylaw’s Open Space and Flexible Development Overlay District (Section 9.7). The Special Permit Granting Authority for this is the Planning Board. They would like to attend the August 22nd Planning Board meeting to informally present their conceptual plan, as suggested in some of the guidance documents.

***

4. Housing Production Plan — Review and possibly vote on acceptance of Housing Production Plan

***

5. Discuss findings and annotate recommendations from Aug. 8 walking tour of Lenox Village potential parking plan improvements — Continuing the discussion and review from July 11, July 25 and Aug. 8, discuss and annotate Planning Board recommendations for improvements to Lenox Village parking; decide how to move forward with improvement plan recommendations.  To include: (1) proposed interior walking path, (2) proposed “master lot”, and (3) view and discuss other potential sites for more parking.

***

6. Lenox Dale review — Review and discuss memo on findings and recommendations from Lenox Dale research and discuss/decide next steps.

***

7. Info on Other Meetings:

  • Update on Meeting with Town Manager – Report on chair’s meeting with Town Manager — Discuss timeline leading up to possible early November Town meeting and review/begin to plan for potential warrant items that Planning Board may complete by that deadline. (PK)
  • BRPC — Update on July 27 meeting (PK)
  • Recreational Marijuana — BRPC has confirmed a countywide information session for 6 p.m. Aug. 31 at Lenox Town Hall.
  • Recreational Marijuana Workshop — Printable PDF Brochure
    Registration required here: https://www.eventbrite.com/o/shannon-zaleski-11846803164
  • Short Term Rentals subcommittee — Resumes on Sept. 11, after August break (PK/DR)

***

8. Next meeting: Tuesday, Sept. 12

  1. Discuss tentative agenda items

August 22 Planning Board Meeting — Agenda and Materials

NOTE: This meeting was cancelled due to lack of a quorum. Our next meeting is Tuesday, Sept. 12. These issues will likely be taken up then. Watch this space for updates.

TOWN OF LENOX
PLANNING BOARD
6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA  PDF of Agenda
Tuesday, August 22, 2017
6 p.m
Location: Land Use Room, Town Hall

1. Minutes — Review and vote on minutes for Aug. 8, 2017 meeting.

***

2. Citizen Open Forum — Citizens also may request to speak as part of the Board’s discussion of a particular agenda item, with approval of the chair, time permitting.

***

3. Review conceptual plan for project at 241 Walker Street — LD Builders is proposing a project 241 Walker Street under the Zoning Bylaw’s Open Space and Flexible Development Overlay District (Section 9.7). The Special Permit Granting Authority for this is the Planning Board. They would like to attend the August 22nd Planning Board meeting to informally present their conceptual plan, as suggested in some of the guidance documents.

***

4. Housing Production Plan — Review and possibly vote on acceptance of Housing Production Plan

***

5. Discuss findings and annotate recommendations from Aug. 8 walking tour of Lenox Village potential parking plan improvements — Continuing the discussion and review from July 11, July 25 and Aug. 8, discuss and annotate Planning Board recommendations for improvements to Lenox Village parking; decide how to move forward with improvement plan recommendations.  To include: (1) proposed interior walking path, (2) proposed “master lot”, and (3) view and discuss other potential sites for more parking.

***

6. Lenox Dale review — Review and discuss memo on findings and recommendations from Lenox Dale research and discuss/decide next steps.

***

7. Info on Other Meetings:

***

8. Next meeting: Tuesday, Sept. 12

  1. Discuss tentative agenda items

August 8 Planning Board meeting agenda and materials

TOWN OF LENOX
PLANNING BOARD
6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA [Aug 8 PB Agenda]
Tuesday, August 8, 2017
6 p.m
Location: Land Use Room, Town Hall, and continuing outdoors

  • Note: Meeting may end outdoors.
  • Next meeting: Tuesday, Aug. 22
    1. Discuss tentative agenda items

July 25 Planning Board meeting agenda and materials

TOWN OF LENOX
PLANNING BOARD
6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA [Printable PDF of Agenda]
Tuesday, July 25, 2017
6 p.m
Location: Land Use Room, Town Hall

    • Citizen Open Forum — Citizens also may request to speak as part of the Board’s discussion of a particular agenda item, with approval of the chair, time permitting.
    • Sign Easement papers
    • Recreational marijuana — GM to update the Board on the legislation passed by the State legislature and next steps for the Board in considering Lenox bylaw updates reflecting new state law that will go into effect in July 2018.
    • Equitable Development “Next Steps” draft memo — Discuss “Next Steps” draft memo from EPA April technical assistant workshop and how the recommendations may related to Planning Board work under way or planned for the future. Separately, each committee member may provide written feedback to GM on the memo.
    • Short Term Rentals — Share update on subcommittee work, including reviewing outreach document if it has been approved at the subcommittee level.
  • Next meeting: Tuesday, July 25
    1. Discuss tentative agenda items

July 24 Short Term Rentals subcommittee agenda and materials

Meeting of the Planning Board’s Short Term Rentals Subcommittee
Monday, July 24
1:30 p.m.
Location: Check glass case on the first floor of Town Hall

Agenda:

July 17 — Planning Board’s Short Term Rentals subcommittee — Agenda and Documents

Meeting of the Planning Board’s Short Term Rentals Subcommittee
Monday, July 17
1:30 p.m.
Location: Check glass case on the first floor of Town Hall

Agenda (Printable PDF here — July 17 meeting agenda):

Planning Board July 11 Meeting Agenda and Materials

TOWN OF LENOX
PLANNING BOARD
6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA
Tuesday, July 11, 2017
6 p.m
Location: Land Use Room, Town Hall

  1. Minutes — Review and vote on June 27 minutes, if available
  2. Correspondence and Media Coverage — Share correspondence and topical media stories
  3. Citizen Open Forum — Citizens also may request to speak as part of the Board’s discussion of a particular agenda item, with approval of chair, time permitting
  4. Lenox Dale Development — Discuss and decide how to handle request by Select Board for information about Lenox Dale community development wants and needs in the wake of their ongoing deliberations about a proposed medical marijuana facility there.
  5. Short Term Rentals — Discuss progress on the project to review Town bylaws as they relate to Short Term Rentals of less than 30 days
  6. Village Parking — Review concept parking design concepts for Village Center prepared by BETA:
    • Diagonal parking on Main Street
    • “Master” parking lot between Church Street and Main Street
  7. Subcommittee Reports:
  8. Next meeting: Tuesday, July 25
    1. Discuss tentative agenda items

Short Term Rentals subcommittee – Monday, July 10, 1:30 p.m. Agenda & Materials

Planning Board – Short Term Rentals subcommittee

Monday, July 10, 2017 — 1:30 p.m. Lenox Town Hall – Room TBD (check glass case with all meeting notices)

Meeting of the Short Term Rentals subcommittee, whose goals include exploring the issue of non-owner occupied Short Term Rentals, the rental period currently allowed for all Short Term Rentals, and other related issues. (“Short Term Rentals” (STRs) is the term for transient tourist rentals less than 30 days typically booked via such sites as AirBnB, VRBO, HomeAway, FlipKey, etc.)

AGENDA:

  1. Minutes — Approve minutes for June 29 meeting
  2. Citizens’ Open Forum — Note, citizens also may ask to comment after a particular agenda item, with the approval of the chair, time permitting
  3. Stockbridge participation — Explain participation of Stockbridge Planning Board/citizen members.
  4. “Enforcement” including of non-owner occupied rentals and other compliance issues — Clarify that role of this subcommittee and of Planning Board does not include enforcement. Update on feedback from Town Hall on this issue.
  5. 2014 Town Attorney memo — Review and discuss opinion letter from Town Attorney memo from 2014
  6. Building Commissioner meeting update — Update on July 6 meeting with Building Commissioner B.J. Church to learn what Massachusetts building code requirements are required for non-owner occupied Short Term Rentals.
  7. Review “listening” document draft — for use when gathering input from stakeholders.
    • PK still working on this – will post as soon as it’s done or bring to meeting
  8. Next steps — Discuss next steps in plan including launch of listening tour if materials are ready.
  9. Communications — Discuss communications plan including first draft of website, if prepared in time.
  10. Agenda – July 17 — Discuss agenda for next meeting, Monday, July 17, at 1:30 p.m.

 

 

 

 

Short Term Rentals subcommittee meeting — July 6 — Agenda

Planning Board – Short Term Rentals subcommittee

Thursday, July 6, 9 a.m. Lenox Town Hall – School Board Room on 2nd floor

Meeting of the Short Term Rentals subcommittee. (“Short Term Rentals” (STRs) is the term for transient tourist rentals less than 30 days typically booked via such sites as AirBnB, VRBO, HomeAway, etc.)

AGENDA:

Short Term Rentals subcommittee meeting — June 29 — Agenda and Materials

Planning Board – Short Term Rentals subcommittee

Thursday, June 29, 3 p.m. Lenox Town Hall (check bulletin board for room)

Meeting of the Short Term Rentals subcommittee. (“Short Term Rentals” (STRs) is the term for transient tourist rentals less than 30 days typically booked via such sites as AirBnB, VRBO, HomeAway, etc.)

  • Name chair, secretary
  • Discuss overall purpose of team
  • Share, review, discuss updated process plan
  • Share, discuss Host Compliance white paper
  • Discuss communications plan
  • Discuss timetable and set standing meeting dates, if possible, for regular meetings
  • Discuss next steps and begin to assign responsibilities, as appropriate
  • Next meeting: 9 a.m. July 6 with Building Commissioner to understand building code requirements for STRs

June 27 Meeting and Materials

TOWN OF LENOX

PLANNING BOARD

6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA

Tuesday, June 27, 2017

6 p.m

  1. Approval of June 13 Minutes
  2. Re-organization for 2017-2018
  3. Short Term Rental Regulations
  • Multi-family Housing & Apartment Bylaw Amendments (including Accessory Dwelling Units)
    • Chair’s Recommendations
    • Material from Housing Production Plan (HPP) Update
    • Map of Non-Conforming Parcels
    • Assign sub-committee to review and prepare final versions for next Town Meeting
  1. Parking Buffer Requirements
    • Proposed amendment to Section 7.1 of the ZBL
  1. Downtown Parking
    • Review plans prepared by BETA, Inc. as available
  1. Adjourn

June 13 meeting agenda and materials

AGENDA — Printable PDF here: June 13 2017
Tuesday, June 13, 2017
6 p.m., Land Use Room, Lenox Town Hall

  1. Approval of Minutes (March and April)
  2. Re-organization for 2017-2018
  3. Short Term Rental (STR) Regulations
  1. Multi-family Housing & Apartment Bylaw Amendments (including Accessory Dwelling Units)
  • [Add KS document draft from last meeting here]
  • Assign sub-committee to review and prepare final versions for next Town Meeting
  1. Parking Buffer Requirements
  • Proposed amendment to Section 7.1 of the ZBL
  1. Downtown Parking
  • Review plans prepared by BETA, Inc. as available
  1. Adjourn

 

 

May 23, 2017 Agenda

TOWN OF LENOX
PLANNING BOARD
Land Use Room
6 Walker Street│ Lenox │Massachusetts │01240

MEETING AGENDA
Tuesday, May 23rd, 2017
6:00 p.m.

1. Approval of Minutes (April)

03212017_gm (1)

03282017

2. Re-organization for 2017-2018
3. Town Meeting Debrief
4. Air BnB Regulations (Discussion)
5. Multi-family Housing & Apartment Bylaw Amendments
6. Parking Buffer Requirements
7. Accessory Dwelling Units (ADU) Regulations
8. Downtown Parking
9. Adjourn

April 25 — Medical and Recreational Marijuana Public Hearing

NOTICE OF PUBLIC HEARING
TOWN OF LENOX
PLANNING BOARD

The Lenox Planning Board will hold a PUBLIC HEARING Pursuant to Massachusetts General Law Chapter 40A, Section 5 on Tuesday, April 25th at 6:00 p.m. in Lenox Town Hall to share proposed amendments to the Lenox Zoning Bylaw for the regulation of medicinal marijuana facilities and a moratorium for recreational marijuana facilities for consideration at Annual Town Meeting on May 4, 2017. Copies of the proposed Bylaw amendments are available in the Town Clerk’s office for review. If you are unable to attend the public hearing, written comments may be submitted to Town Planner Gwen Miller at gmiller@townoflenox.com.

PUBLIC HEARING FOR PROPOSED ZONING BYLAW AMENDMENTS (6:00 p.m. -7:30 p.m.)

March 28 Public Hearing and Meeting

MEETING AGENDA
Tuesday, March 28, 2017
6:00 p.m.
Land Use Room
Lenox Town Hall

March 7, 2017 Meeting Agenda and Materials

 

MEETING AGENDA PDF of Agenda

Tuesday, March 7, 2017

7:00 p.m.

  1. Zoning Bylaw Amendment Finalization for Annual Town Meeting
    1. Housekeeping Changes: removing regulations from definitions, removing foot notes from Table of Dimensional Requirements; replacing in appropriate sections.
    2. Parking Bylaw amendments, reorganization and village center exemption PDF: March 3 – ZBL Parking Amendment PK and GM PDF: March 3 Landscaping and Screening in a table
    3. Lenox Dale zoning recommendations, adjusting district boundaries PDF: proposed lenox dale boundary amendments
    4. Accessory Structures, number of permissible structures
  2. Town Meeting Preparation PDF: ZBL Amendments Table
  3. Approval of Minutes (January 24  01242017, February 14, February 28 02282017)
  4. Correspondence
  5. Open Session (for topics not reasonably anticipated 48 hours in advance)

Feb. 28, 2017 Agenda and Materials

MEETING AGENDA

Tuesday, February 28th 2017

6:00 p.m.

  1. Form A, as applicable.
  2. Zoning Bylaw Amendments, Subcommittee Updates
  3. Housekeeping Changes: removing regulations from definitions, removing foot notes from Table of Dimensional Requirements; replacing in appropriate sections.
  4. Parking Bylaw amendments
  5. Lenox Dale zoning recommendations
  6. Recreational Marijuana Bylaw/Moratorium
    1. proposed-temporary-rec-marijuana-moratorium
  7. Town Meeting Preparation
  8. Approval of Minutes (January 24th and February 14th)
  9. Correspondence
  10. Open Session (for topics not reasonably anticipated 48 hours in advance)

Feb. 14, 2017 Meeting – Agenda, Materials

MEETING AGENDA (Printable PDF)

Tuesday, February 14, 2017

6:00 p.m., Land Use Room, Lenox Town Hall

  1. Form A, as applicable.
    • Willow Creek Road, for the town solar project
  2. Zoning Bylaw Amendments, Subcommittee Updates
  3. Housekeeping Changes: removing regulations from definitions, removing foot notes from Table of Dimensional Requirements; replacing in appropriate sections
  4. Parking Bylaw amendments
  5. Lenox Dale zoning recommendations
  6. Approval of Minutes (January 24)
  7. Correspondence
  8. Open Session (for topics not reasonably anticipated 48 hours in advance)

Jan. 10, 2017 Meeting – Agenda, Materials

MEETING AGENDA  (to print: Agenda – Opens as a PDF)

Tuesday, Jan. 10, 2017

6 p.m.

  1. Form A, as applicable.
  2. Zoning Bylaw Amendments, Subcommittee Updates
  3. Housekeeping Changes
  4. Parking
    1. Questions for Planning Board re proposed parking bylaw revisions
  5. Approval of Minutes (December 13)
    1. Minutes to review for 12-13-2017
  6. Correspondence
    1. Definitions changes suggested by citizen
  7. Open Session (for topics not reasonably anticipated 48 hours in advance)

Dec. 13, 2016 Meeting – Agenda, Materials

MEETING AGENDA

Tuesday, December 13, 2016

6:00 p.m.

  1. Zoning Bylaw Amendments
    • Parking: Continue work on draft bylaw for village center parking & loading requirements
  2. Debrief of Lenox Dale Walking Tour
    • Notes: Review and consolidate all notes and board input relative to issues to address in Lenox Dale
    • Work Plan: Begin to outline timeline for completing Lenox Dale rezoning process
  3. Planning Board Priorities Going Forward: Review handout and website list of 2015/2016 priorities and determine final list of projects to complete in time for Annual Town Meeting in May.
    • Handout to come (was used at a previous meeting; check your files)
    • Website page here 
  4. Medicinal & Recreational Marijuana Zoning
  5. Approval of Minutes (November 15)
  6. Correspondence
  7. Open Session (for topics not reasonably anticipated 48 hours in advance)

 

Note: Minutes for this meeting will be posted on the Town website here when approved. If any other documents are shared at the meeting, they  will be annotated in the minutes for the meeting and copies will be available.

Nov. 15, 2016 Meeting – Agenda, Materials

MEETING AGENDA [ Printable Word Document here ]

1.   Zoning Bylaw Amendments

a. Other: Citizen has indicated desire to discuss how accessory buildings are regulated.

b. Parking: Continue work on draft bylaw for Village Center parking  & loading requirements.

c.  Definitions: Review proposed language for “hotel” and “resort” definitions.

2.   Debrief of Lenox Dale Walking Tour

a.  Notes: Review and consolidate all notes and board input relative to issues to address in Lenox Dale.

  • Gwen will be typing up her notes from the walking tour and firehouse meeting and have them at the Nov. 15 meeting or even sooner. We will let Board members know if they are posted here before the meeting.

b. Work Plan: begin to outline timeline for completing Lenox Dale rezoning process

3.   Planning Board Priorities Going Forward: Review handout and website list of 2015/2016 priorities and determine final list of projects to complete in time for Annual Town Meeting in May.

  • Handout to come (was used at a previous meeting; check your files)
  • Website page here 

4.   Approval of Minutes (October 25)

5.   Correspondence

6.   Open Session (for topics not reasonably anticipated 48 hours in advance)

Note: Minutes for this meeting will be posted on the Town website here when approved. If any other documents are shared at the meeting, they  will be annotated in the minutes for the meeting and copies will be available.